The Accounts.ai combines AI-powered data entry with a true double-entry accounting core, built around UAE VAT and Corporate Tax from the ground up. Here is what's included.
Create, send, and track invoices, quotes, and credit notes with a full status lifecycle and a client-facing portal — no more chasing "did they get it?"
Invoices move through DRAFT, SENT, VIEWED, PARTIAL, PAID, OVERDUE, and VOID automatically, so you always know exactly where each invoice stands.
Send quotes with the same professional layout as your invoices. Track SENT, VIEWED, ACCEPTED, DECLINED, and EXPIRED status, then convert an accepted quote straight into an invoice.
Every invoice and quote can be shared via a secure public portal link — clients view, accept, or pay without needing an account. Each invoice also generates and validates as a PINT-AE UBL document with your TRN and VAT breakdown mapped in, ready to queue for UAE e-invoicing ahead of the mandate.
Issue credit notes against existing invoices for returns, allowances, write-offs, or corrections, with a full application history and running credit summary.
Set up invoices that generate automatically on a schedule for retainer clients or subscriptions — no manual re-creation each period.
Automated reminder rules email clients before or after a due date, log every reminder sent, and respect a per-contact "skip reminders" preference.
Turn a photo of a receipt into a categorized, VAT-aware expense record in seconds using Claude AI — with confidence scoring so you know exactly what to double-check.
Snap a photo or upload a file and Claude AI extracts vendor name, TRN, date, line items, VAT amount, and total automatically.
Every extracted field comes back with a confidence score. Low-confidence fields are visually flagged so you review exactly what needs a second look — not the whole receipt.
Upload a batch of receipts or a multi-page PDF at once. A page-splitter view lets you divide a scanned bundle into individual expenses before saving.
Expenses flow through PENDING, APPROVED, PAID, and REJECTED, with an approval banner, rejection reasons, and an audit trail of who approved what.
Every upload point supports direct camera capture on mobile, so expenses can be logged the moment a receipt lands in your hand.
The same AI extraction works in reverse — scan an incoming bill and have The Accounts.ai draft the outgoing invoice or expense from it automatically.
Built specifically for UAE tax rules from day one, not retrofitted — 5% VAT and 9% Corporate Tax are core to how every transaction is recorded.
The standard 5% VAT rate is applied and tracked on every invoice and expense, split cleanly into output and input VAT.
Filing-ready VAT reports summarize output and input VAT for the period, aligned to how the FTA expects the numbers presented.
Your Tax Registration Number is stored once in organization settings and printed automatically on every invoice, quote, and expense document.
Computes taxable income at the 9% standard rate with the AED 375,000 Small Business Relief threshold applied automatically, and supports Qualifying Free Zone Person (QFZP) 0% treatment.
Entertainment costs, fines, and similar non-deductible categories are automatically identified and added back into the Corporate Tax computation, each traceable to its source expense.
Export a boxed, FTA-style Corporate Tax computation worksheet as a spreadsheet — ready for your tax advisor or for filing.
Connect bank activity to your books with a fast, keyboard-driven reconciliation workflow instead of a spreadsheet full of manual matching.
Track balances across multiple bank accounts and currencies, with transactions imported via bank feeds.
A two-pane reconciliation view suggests the top matching invoices or expenses for each bank transaction, with keyboard navigation to accept matches quickly.
Matching a credit to an invoice updates amount paid and status; matching a debit to an expense marks it paid — with a one-click unmatch if you need to reverse it.
A true double-entry, general-ledger-backed core underneath everything — not a simplified income/expense tracker wearing an accounting skin.
Every transaction posts as a balanced journal entry to a real general ledger, so your books are always internally consistent.
Standard financial reports are generated directly from ledger data in real time — no manual reconciliation between "the app" and "the real books."
Set monthly, quarterly, or yearly budgets by category and compare them against live actuals as expenses are paid.
Every meaningful change is recorded in a filterable audit log, with a full before/after diff for accountability and review.
For businesses that sell products or bill by the hour, stock and time are tracked natively alongside the rest of your accounting.
Track quantity on hand per product, with a full movement history for stock in, out, and adjustments, plus low-stock reorder warnings.
Stock is decremented automatically as invoices move from draft to sent, keeping inventory in sync with sales without manual adjustment.
Log time against projects with a live timer or manual entry, see estimated revenue and budget usage, and bill unbilled time straight to a new invoice.
The details that make day-to-day use faster and make the software fit a UAE business properly.
AED is the default currency, with full multi-currency support and FX rates sourced from the European Central Bank via Frankfurter.
A full Arabic interface with right-to-left layout, plus Arabic business names on invoices and contacts.
Jump to any invoice, contact, expense, or action instantly with a keyboard-driven command palette — press Cmd/Ctrl+K from anywhere in the app.
Payroll runs and a fixed-asset register post directly to the general ledger, keeping payroll and capital expenditure part of the same real books.
Start free — no credit card required. Set up your organization and scan your first receipt in minutes.
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